How to Add Autotext in Word

Written by Nicole Levine, MFA

Last Updated: January 31, 2023

Microsoft Word's Quick Parts allows you to store pieces of content that you can reuse in any document you open in Word. If you'd like to save a chunk of text and/or images that you can easily insert into any document, such as a disclaimer, privacy notice, or blurb, just add it to your AutoText Gallery. This wikiHow teaches you how to add content to your AutoText Gallery, as well as how to insert it into other documents.

Method 1

Method 1 of 2:

Adding AutoText to the Gallery

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1
Highlight the content that you want to make an AutoText entry. This can be text-only or text and photos.
- If you're using Microsoft Word 2010 or earlier, you'll need to add the AutoText Gallery to the Quick Access Toolbar. Here's how:
  - Click the Office button in the upper left corner of the Word window and select Word Options.
  - Click Customize.
  - Select All Commands in the left dropdown selection box.
  - Scroll down to the "AutoText entry" and double-click to move it to the right pane.
  - Click OK to close the options window.
It's at the top of Word.

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It's in the toolbar that runs along the top of the screen. A menu will expand.
This opens your AutoText Gallery, which is where you'll find your AutoText in the future.^{[1]
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It's at the bottom of the list. This opens a form.
You can give the AutoText snippet a name, description, and other information to make it easy to identify when inserting text. This saves the selected snippet to your AutoText Gallery for later use.

Method 2

Method 2 of 2:

Inserting AutoText into a Document

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It can be any document; not just the one you used to create the AutoText.
This places the cursor at the location.
It's at the top of Word.
It's in the toolbar that runs along the top of the screen. A menu will expand.
This opens the AutoText Gallery.
This inserts the AutoText selection where you placed the cursor.

Community Q&A

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Question

How do I remove an autotext?

Community Answer

Click the Insert tab of the ribbon. Click the Quick Parts tool in the Text group. Choose Building Blocks Organizer. Select the name of your autotext entry from the name list. Click on the Delete button, and your entry vanishes after you confirm you want to delete it.

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