How to Make Post Cards in Word

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Last Updated: October 3, 2023

Postcards have a variety of uses from staying in touch with friends to effectively marketing your business. Microsoft Word allows you to make your own custom postcards quickly and easily. There are many different methods for making postcards in Word, but the two most straightforward options are by making them as "Labels" or through starting from a premade "Template."

Method 1

Method 1 of 3:

Using Labels

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Simply right click anywhere on the blank space and select "Paste." Click on the picture to select it. Your picture doesn't have to have typical postcard dimensions (six inches long and four inches high) to work.
Mailings will be between "References" and "Review" in all recent versions of Word (2007, 2010, 2013).^{[1]
X
Research source} Select the "Labels" icon. This icon will appear on the leftmost section of the toolbar next to "Envelopes."

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Selecting Labels will bring you to the "Envelopes and Labels" window. From there, click the button labeled "Options..." towards the bottom right of the window. This will bring up the "Label Options" window.
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Select the "Postcards" label. Make sure the "Label vendors:" is set to "Microsoft." If not, click the arrow and find Microsoft in the vendor drop down menu. Scroll through the "Product number:" menu until you find "Postcard." Click "Postcard" to highlight it before pressing "OK" at the bottom right.
- If you've purchased blank postcards, check to see if their manufacturer has a special template to use instead. Look for the manufacturer under "Label vendors:" and the template labeled with the correct product number.
A new page should now display with four copies of your picture in a grid. Each of the four sections is the front of its own postcard. You can resize and move the picture within its section or add text Save this document when you're finished.

Method 2

Method 2 of 3:

Using Templates

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1
Create a new Word Document. Instead of creating a blank document, you will be working from a template.
- In Word 2007, click the Office icon at the top left of the screen and select "New."
- In Word 2010 and 2013, click "File" and then "New."
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Find the postcard template you'd like to use. You will have dozens of different ready-made postcards to choose from. Select the one that's closest to what you want.
- In Word 2007, the easiest method will be to type "postcards" into the search bar at the top of the new document window. This will pull up templates for you to download.
- In Word 2010 and 2013, there are special sections for postcard templates. Click "Cards" and then select "Postcards."
- If you purchased blank postcards, search for their manufacturer. If you cannot locate a pre-installed template, check the manufacturer's website for available downloads.
Many postcard templates will be easy to edit with each picture and textbox as its own discrete object. Move objects to different areas of your postcard or delete them entirely. If you want to use a custom picture, right click a picture on the template and replace it. Change the text by clicking the textbox. The text's font, size, and color can also be altered using the Font toolbox, just like in a normal Word document. Save your document once you're finished to avoid losing your work.

Method 3

Method 3 of 3:

Preparing Your Cards for Mailing

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1
Print out your cards. Make sure your home printer can print on cardstock. Load a sheet of cardstock (or blank postcards) into your printer's paper tray. Print out however many copies of your postcard that you want.
- If you are printing both the front and back of your postcards, print a page of "fronts" first. Then, load the cardstock back into your printer's paper tray before printing the "backs." If you're unsure which side your printer prints to, try doing this using a test page on normal printer paper first.
Unless your postcard takes up the entire sheet of paper, you will need to cut your printout into separate cards. If you have a paper cutter, use that to quickly make consistent cuts into multiple copies at once. Otherwise, hand cut them one at a time with a pair of scissors. Some blank postcards are perforated so that all you will need to do is tear where necessary.
If your Word document didn't include addresses, write them in. You can also add a handwritten message to any available blank space. Affix a stamp to the top right corner of the addressed side, and your card is ready to post.

Community Q&A

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How can I print on US postcards?

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Scan the back of the postcard onto your computer then paste it into Word. Make a text box and write in it. Print out the page then cut and glue/tape/adhere it to the back of the card. Also, you could just print out what you want to say and stick it on.

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If you don't own a printer or yours can't print on cardstock, save your project as a PDF and print it at a copy shop. Such shops usually have paper cutters on hand that will make large batches of cards even easier to make.^{[2]
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You can make a postcard bigger than the standard 4" x 6". Just keep in mind that larger cards may be heavier and require more postage.

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