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This article was co-authored by wikiHow staff writer, Darlene Antonelli, MA. Darlene Antonelli is a Technology Writer and Editor for wikiHow. Darlene has experience teaching college courses, writing technology-related articles, and working hands-on in the technology field. She earned an MA in Writing from Rowan University in 2012 and wrote her thesis on online communities and the personalities curated in such communities.
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After you create a pivot table, you might need to edit it later. This wikiHow will show you how to edit a pivot table in Excel on your computer by adding or changing the source data. After you make any changes to the data for your Pivot Table, you will need to refresh it to see any changes.
Editing a Pivot Table
- Open the Excel project that includes the pivot table you want to edit.
- Create separate rows and columns to enter the data you want in your pivot table.
- Click on the Analyze tab on the Pivot Table tab, then select Change Data Source.
- Select the new data you entered, click OK, then refresh to view your changes.
Steps
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![Step 1 Open your project in Excel.]()
Open your project in Excel. To do this, double-click the Excel document that contains your pivot table in Finder (Macs) or File Explorer (Windows). Alternatively, if you already have Excel open, click File > Open and select the file that has your pivot table. -
![Step 2 Go to the spreadsheet page that contains the data for the pivot table.]()
Go to the spreadsheet page that contains the data for the pivot table. Click the tab that contains your data (e.g., Sheet 2) at the bottom of the Excel window.Advertisement -
![Step 3 Add or change your data.]()
Add or change your data. Enter the data that you want to add to your pivot table directly next to or below the current data.- For example, if you have data in cells A1 through E10, you would add another column in the F column or another row in the 11 row.
- If you simply want to change the data in your pivot table, edit the data here. It won't be reflected in the pivot table until you refresh the data, though.
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![Step 4 Go back to the pivot table tab.]()
Go back to the pivot table tab. Click the tab on which your pivot table is listed. -
![Step 5 Select your pivot table.]()
Select your pivot table. Click the pivot table to select it. -
![Step 6 Click the Analyze tab.]()
Click the Analyze tab. It's in the middle of the editing ribbon that's at the top of the Excel window. Doing so will open a toolbar just below the editing ribbon.- On a Mac, click the PivotTable Analyze tab here instead.
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![Step 7 Click Change Data Source.]()
Click Change Data Source. This option is in the "Data" section of the Analyze toolbar. A drop-down menu will appear. -
![Step 8 Click Change Data Source….]()
Click Change Data Source…. It's in the drop-down menu. Doing so opens a window. -
![Step 9 Select your data.]()
Select your data. Click and drag from the top-left cell in your data group down to the bottom-left cell in the group. This will include the column(s) or row(s) that you added. -
![Step 10 Click OK.]()
Click OK. It's at the bottom of the window. -
![Step 11 Click Refresh.]()
Click Refresh. It's in the "Data" section of the toolbar.- If you added a new column to your pivot table, check its box on the right side of the Excel window to display it.[1]
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1. Open your project in Excel.
2. Go to the spreadsheet that contains the data for the pivot table
3. Add or change your data.
4. Go back to the pivot table tab.
5. Select your pivot table.
6. Click Analyze tab (Windows) or PivotTable Analyze (Mac).
7. Click Change Data Source.
8. Click Change Data Source.
9. Select your data.
10. Click Ok.
11. Click Refresh.
