This article was co-authored by Jesse Pichardo and by wikiHow staff writer, Raven Minyard, BA. Jesse Pichardo is a Personal Trainer and Nutrition expert based in Fresno, California. He is a Certified Personal Trainer with the National Academy of Sports Medicine. He is also a Certified Nutrition Coach through Precision Nutrition’s Level 2 Master Health Coaching Certification. He is also a Personal Trainer on staff at Fresno Athletic Training Center, a stat-of-the-art training center for personal training, bootcamps, sports-specific coaching, and athletic event training. Jesse helps clients with motivation and accountability, providing a structured and personalized fitness program for each person. No matter where a customer is in their fitness journey, Jesse prioritizes moving them up to the next level and helping them achieve their goals.
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Busy schedules, accidents, injuries, and unexpected moves can prevent gym members from utilizing their pricy memberships; loss of income can make paying those monthly fees a hardship. While it was easy to sign-up for the membership, terminating the contract is often a long, challenging process. Luckily, we’re here to help. In this article, we’ll teach you everything you need to know about how to get out of a gym contract, plus alternative methods to avoid paying a cancellation fee.
How to Cancel Your Gym Membership
Read the fine print of your gym contract to understand the gym’s cancellation policy and note any loopholes that may allow you to end the contract early. Then, reach out to your gym to find out how to cancel. You’ll likely need to write a notarized letter explaining specifically why you wish to terminate your contract.
Steps
Sending a Notarized Letter to Your Gym
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Provide your basic information. In order to terminate a contract, many gyms require members to submit a notarized letter of cancellation. This is a letter signed by an official notary public. When writing the letter, be sure to include your name, address, email address, and phone number. You must also list your gym account number.[5]
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Formally request to cancel your membership. To prevent any potential misunderstandings, clearly state the terms of your cancellation in the letter.[6] State the date by which you intend to cancel your membership. Provide a brief account of your reason(s) for canceling your membership. Acknowledge the gym’s cancellation policy and your adherence to it (are you within your right to cancel, will you pay the cancellation fee or are you eligible for a waiver, etc.).
- "I am writing to inform you that I intend to [cancel or not renew] my gym membership on [enter date]."
- "I wish to [cancel or not renew] my membership because [enter reason(s)]."
- "Under the terms of my contract, I need to [cancel or renew] my membership within [enter time limit]. As stated in the contract, I will [return my [membership card, clean out my locker, etc.]"
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Ask for confirmation and additional information. In closing, request that the company notify you when it receives your statement. Ask the company to confirm that you are following the correct procedure. If you are not following the correct procedure, ask them to provide you with additional information.[7]
- "Upon receiving my letter, please notify me."
- "If I am not complying with your terms of cancellation, please inform me of the correct procedures."
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Notarize and submit your letter. Find a local notary to sign your letter of cancellation. Make sure you have all of your required documentation as well as your ID. Fill out the envelope with the gym’s address and your return information, then post the letter and wait for confirmation of your cancellation.[8]
- A quick internet search will provide you with a list of notary publics near you. If you live in the United States, many UPS stores offer notary services.
- Be aware that you will likely have to pay a fee to have your letter notarized.
Community Q&A
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QuestionI signed a gym contract in December 2016 and I want to cancel it now. The reason for cancelling is that they were supposed to open in January but still are not open. How can I get out of my contract?Antonio AielloCommunity AnswerIf you write a notarized letter informing them of your understanding that you were going to have access to the gym in January and agreed to the terms in good faith, they should let you out of the contract. If not, consult an attorney.
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QuestionWhat if I signed a gym contract for a year and there is no mention of a cancellation clause, other than the initial three day grace period at the original time it was signed?Community AnswerClaim that you're moving, and demand to speak to a manager or supervisor. There is no legal reason they have to cancel your membership, but if you become more trouble than you're worth, they will probably do it.
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QuestionCan a gym contract be upheld if it is in my name but clearly signed by someone else who used their name?Community AnswerGenerally, no. I think you are stating that you NEVER signed anything. If you never signed anything, including a statement that this second person is authorized to enter into such contractual agreements on your behalf, the gym will probably bill you but they cannot legally enforce the contract that you did not sign. If you verbally authorized the person to enter into contractual agreements on your behalf, you are still obligated, but the gym would need proof. I am not an attorney.
Video
Tips
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Most gyms will be willing to work with you on reducing the rate of your gym membership because they want to keep your business.Thanks
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If the management is not responsive or not willing to work with you, work through your credit card company to freeze your account.Thanks
References
- ↑ https://oag.dc.gov/blog/signing-gym-membership-contract-read-it-and-ask
- ↑ https://www.ontario.ca/page/joining-gym-or-fitness-club
- ↑ https://ag.ny.gov/resources/individuals/consumer-issues/health-clubs-gyms
- ↑ https://www.citizensadvice.org.uk/scotland/consumer/changed-your-mind/cancelling-a-gym-membership/
- ↑ https://www.letters.org/cancellation-letter/sample-cancelation-of-membership-letter.html
- ↑ https://www.letters.org/cancellation-letter/sample-cancelation-of-membership-letter.html
- ↑ https://e-snail.com/send-a-gym-cancellation-letter/
- ↑ https://www.masslegalhelp.org/children-families-divorce/probate-and-family-court/what-if-i-need-get-something-notarized
- ↑ https://www.beachbodyondemand.com/blog/quit-the-gym
About This Article
Ending a gym contract can be a long and frustrating process, but you can get out of your contract by knowing your rights and sending a notarized letter. Next time you go to the gym, ask the front desk for a copy of your contract. Once you have the contract, look at the cancellation policy and note any loopholes that might let you leave mid-contract. In addition to analyzing your contract, research your country’s laws that regulate gyms and look for legal reasons to exit. For example, you may be able to end your contract if you are injured and can’t work out or you moved over 25 miles away. When you have a legal excuse, send your gym a notarized letter that formally requests your gym cancellation and explains your reasoning. If you need to find a notary, do a quick internet search for local notary publics. For more help, like how to freeze your contract instead, read on.