When and How to Use “Thank You for Letting Me Know”

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Plus, professional and casual synonyms for any situation

Co-authored by Dan Hickey Reviewed by Annaliese Dunne

Last Updated: June 17, 2024 Fact Checked

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• “Thank You for Letting Me Know” Meaning
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• When to Use
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• Formal & Professional Alternatives
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• Informal & Casual Alternatives

|Show more |Show less

You can hear or read “Thank you for letting me know” all over the professional world, but how exactly do you use this phrase? And are there any other ways to say it? In this article, we’ll cover the meaning and best times to use “Thank you for letting me know,” as well as provide both professional and casual alternative sayings so you’re covered in any circumstance.

Other Ways to Say “Thank You for Letting Me Know”

1. “I appreciate you letting me know.”
2. “Thank you for keeping me updated.”
3. “I appreciate the information, thank you.”
4. “Thank you for the notification.”
5. “Thanks for the info!”
6. “Thanks for the heads up!”

Steps

Section 1 of 4:

“Thank You for Letting Me Know” Meaning

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1. “Thank you for letting me know” means you’re grateful or appreciative for someone providing you with information. It’s a polite way to recognize and thank them for updating you and can be used in both casual and professional settings. For example:

   • Them: “This afternoon’s meeting has been rescheduled to 3:00.”
     You: “Got it. Thank you for letting me know!”
   • Both “Thank you for letting me know” and “Thanks for letting me know” are grammatically correct phrases that can be used almost interchangeably. “Thanks” is slightly more informal than “thank you.”
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Section 2 of 4:

When to Say “Thank You for Letting Me Know”

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1. 1
   When you get an update or learn new information at work “Thank you for letting me know” is a neutral and courteous phrase that works in a wide variety of contexts in the workplace. Use it when a colleague, supervisor, client, or other business contact updates you about a project’s progress or shares something new and important to convey a positive and collaborative attitude.

   • Them: “I just heard back from the client. They say they need another day to make a decision.”
     You: “Thanks for letting me know. That should still fit within our deadline.”
   • Them: “I’m sick today and won’t be able to come in for my shift.”
     You: “Thank you for letting me know. I hope you feel better soon!”
   • Tip: If you’re receiving frequent updates or the information is very minor, saying “Thank you for letting me know” too often may seem redundant or unnecessary.
2. 2
   When replying to an informational or professional email “Thank you for letting me know” is equally as appropriate to write in a professional email as it is to say in the office. By replying with this phrase in an email, you’re providing a written record that you’ve received and understood the new information or update. Consider adding details about what you’ll do with this information in your reply.

   • “Dear John,
     Thank you for letting me know about your decision to retire well in advance. This gives me ample time to find and train a replacement for you. You’ll be missed!”
   • “Thanks for letting me know about the staffing changes in the graphics department, Amanda. I look forward to meeting the new hires soon!”
3. 3
   When something is rescheduled or there’s a change of plans Whether you’re heading out to a casual social event or getting ready for an important work meeting, you’ll definitely appreciate any updates on the status of your event ahead of time! Say “Thanks for letting me know” when someone tells you about a change in time, venue, or any other aspect of the event.

   • Them: “Stacy’s driveway is full so you’ll have to look for street parking when you arrive for her birthday party.”
     You: “OK, thanks for letting me know!”
   • Them: “We had to move the team meeting this afternoon from Conference Room A to Conference Room C.”
     You: “Not a problem. Thank you for letting me know.”
4. 4
   When there’s an update about a potential risk, danger, or issue Use “Thank you for letting me know” to show you appreciate someone looking out for your safety, convenience, or well-being (or that of somebody else). It’s a quick and courteous way to show you’ll take their warning to heart.

   • Them: “Be careful on your walk home tonight. I heard somebody got mugged in your neighborhood this week.”
     You: “Oh no! Thanks for letting me know. I might take the bus instead.”
   • Them: “Hey, I’m not sure if you’ve heard, but Brad broke his arm yesterday. You might want to reach out to him.”
     You: “Oh no, that’s horrible! I will give him a call soon.”
5. 5
   When someone is venting or confiding about negative feelings If someone is opening up about having a hard time, say “Thank you for letting me know” to show how much you appreciate their trust and confidence in you. Or, if they're bringing up an issue they have with you or your ideas, use it to avoid getting defensive and show you’re open to receiving feedback (especially at work).

   • Them: “I’m having a really hard time lately and struggling to stay on top of all my commitments.”
     You: “I’m so sorry to hear that. Thank you for letting me know, and please reach out if there’s anything I can do to help!”
   • Them: “I have a few issues with what you have planned for the company holiday party.”
     You: “Thank you for letting me know about your concerns. I will take them into account at the next planning meeting.”
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Section 3 of 4:

“Thank You for Letting Me Know” Professional Alternatives

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1. Express your appreciation for an update with these similar phrases. Try using these sentences now and then to add variety to your emails and professional speaking. All of these alternatives are appropriate to use in a work or formal setting:

   • “Thank you for keeping me in the loop.”
   • “Thank you for informing me.”
   • “Thank you for the notification.”
   • “I appreciate the information, thank you.”
   • “I appreciate you keeping me informed.”
   • “Thanks for keeping me updated.”
   • “Thank you for providing these details.”
   • “I appreciate the update, thank you.”

Section 4 of 4:

“Thank You for Letting Me Know” Casual Alternatives

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1. Use similar casual sayings or colloquial phrases for informal situations. There are shortened or simplified versions of “Thank you for letting me know” you can use in social or informal scenarios, as well as other sayings that are commonly understood in English-speaking countries. Try:

   • “Thanks for letting me know!”
   • “Thanks for the heads up!”
   • “Thanks a bunch!”
   • “Cheers for letting me know!” (UK)
   • “Ta for letting me know!” (Australia)
   • “Got it, thanks!”
   • “Thanks for keeping me posted.”
   • “Thanks for the info!”
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