This article was co-authored by Maureen Taylor and by wikiHow staff writer, Hunter Rising. Maureen Taylor is the CEO and Founder of SNP Communications, a leadership communications company based in the San Francisco Bay Area. She has been helping leaders, founders, and innovators in all sectors hone their messaging and delivery for almost 30 years, and has worked with leaders and teams at Google, Facebook, Airbnb, SAP, Salesforce, and Spotify.
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Maybe you asked someone to do something or you need to let them know about a meeting, but how can you send a gentle reminder without sounding rude or impatient? It's pretty easy for a person to get caught up with other things, but there are still great ways to send them a polite reminder. We've got tons of tips and examples on what to say over email or text, so keep reading for how to craft the perfect message that's bound to get a response.
Things You Should Know
- Give people at least a week to get back to you before sending a reminder.
- Keep your request clear and direct. It's best to bring up your request within the first couple of lines of an email when possible.
- Maintain an appreciative tone in your email. To encourage a response, offer help or an out for the recipient.
Steps
Examples of Reminder Emails and Texts
Expert Q&A
Tips
References
- ↑ https://www.psychologytoday.com/us/blog/experience-studio/202205/how-to-manage-politeness#
- ↑ https://hbr.org/2021/01/how-to-follow-up-with-someone-whos-not-getting-back-to-you
- ↑ https://hbr.org/2021/01/how-to-follow-up-with-someone-whos-not-getting-back-to-you
- ↑ https://www.unr.edu/writing-speaking-center/writing-speaking-resources/email-etiquette-for-students
- ↑ https://hbr.org/2021/08/how-to-write-better-emails-at-work
- ↑ https://hbr.org/2021/01/how-to-follow-up-with-someone-whos-not-getting-back-to-you
- ↑ https://www.apa.org/monitor/2023/06/cover-story-science-friendship
- ↑ https://www.psychologytoday.com/us/blog/lifetime-connections/201503/the-13-essential-traits-good-friends
- ↑ https://www.unr.edu/writing-speaking-center/writing-speaking-resources/email-etiquette-for-students